- Includes everything you need... Just add paper! -
At Printerland, we've been supplying customers and enterprises of all kinds with printing devices, equipment, and services for over 30 years.
With our team on hand to help you set up managed printing facilities from start to finish, including a dedicated support network for guaranteed peace of mind post-purchase, we've assisted hundreds of customers to get the best solution for their business.
We know that successful organisations need concise, not complicated. That's why we can also answer any questions on the wider world of printing, with resources that can be found on our website or by picking up the phone and talking to us directly.
We'll provide insight into the true cost of your chosen printing solution, help you pick long-lasting and cost-effective print consumables, and can even tailor our subscription services to suit your needs exactly. All you have to do is get in touch with Printerland.
To chat to a friendly Printerland expert, give us a call 0800 840 1992 or simply drop our team an email at [email protected]. We'll be happy to help.
How can Printerland and managed print solutions help manage your printing needs
At Printerland, we offer a range of unmatched managed print services that can help you get the most out of all your devices, whether that's in a school, office, or even remote locations.
We understand that no two businesses are the same, which is why we have a range of top-class print subscriptions to choose from.
At a glance, we can help you:
- Cut down overall printing costs and consumables
- Decrease administration time
- Improve productivity and internal processes
- Lessen the environmental impact of printing
- Gain comprehensive security for documents, customer data, and sensitive information
So, how do Managed Printing Solutions do this?
Managed print solutions can help you track print usage across your teams - even if they are remote workers.
This gives you the ability to adjust and monitor your company's printing habits, axing anything that causes a drain on your resources to make printing more efficient.
This can allow a greater return on your overall printer investment, whether you use a number of desktop printers or a host of multifunction models to assist in your day-to-day job.
You can also stay on top of supply orders when it comes to ink and toner. Print downtime is a thing of the past with a managed print service, as cartridge supply can be easily arranged before your levels drop below a certain point.
We know that productivity is integral to your operations, which is why we provide all of our customers with an incredible support network boasting engineers and printer experts, who can be accessed quickly and easily should you come across a problem.
What is a managed print service?
Within the world of printing, a managed print service (MPS) can be defined as a solution that encompasses all aspects of a company's printing output. You might consider using one to help save your business money or win back precious time, which can quickly get sunk into printer-related tasks.
As such, a managed print service aims to solve these problems by taking an analytical approach, helping you save money by looking at your overall printing requirements, and providing actionable insights right at the source.
This means you get full visibility of both your output and input, such as print volumes and information that is being used, giving you the power to pivot operations or control your process where needed.
Many companies find that they are actually printing in excess. However, an MPS can signal where ink, paper, electricity, and overall running expenditure can be tailored by cutting back on unnecessary print jobs - which is not only good for the planet, but for your pocket too.
This service can also provide helpful workflow solutions and document management facilities, helping to both streamline and supercharge your business printing.
But it's important to remember that a managed print service doesn't just cover printers, as the name might suggest.
It also covers other multifunctional devices and office equipment such as copiers, scanners, fax machines, and all-in-one models.
Why choose a managed print service?
The cost of printer ink is one of the main reasons why you should invest in a printer with a managed printing service. The average cost of printing per page in the UK is around 9 pence, but this can vary depending on the type of printer you have. A managed printing service will often offer discounts on print costs, as well as provide support and maintenance for your printer. This can help to reduce the overall cost of ownership for your printer.
Taking a more strategic approach to printing can help businesses save a lot of money. These cost savings can be achieved in businesses of all sizes, from small businesses to large corporations. Using a managed print service will allow your business to:
Analyse your printer usage
Whilst with other services, monitoring printing activity can be a pretty difficult task, it couldn’t be easier with managed printing services.
By closely monitoring your usage levels and inventory with a managed print solution, you’ll be able to keep track of costs more closely and optimise your business for maximum efficiency.
Select the right printer for your needs
Picking a printer for your business is never easy, but with the expert help of a managed print provider, you can take all of the stress out of the process.
We’ll help you to find the perfect printer for the job, considering a number of factors including:
- Running costs
- Equipment upgrades
- Hardware replacements
- Productivity
- Purchase costs
Ease IT department workload and wait times
With an MPS provider assisting you every step of the way, there’s far less burden placed on your in-house IT support.
Managed print service providers will assist with additional training for printing devices, including new machines and legacy printers, so that your IT staff are free to work on the more important matters at hand.
You can automate consumable deliveries
A managed print service provider can automate the delivery of supplies such as ink, toner, or paper, ensuring that you minimise downtime and storage issues while increasing productivity in the office.
With an MPS, all of the fine details are taken care of, leaving you more time to focus on business growth and expansion.
How do I set up a managed print service?
A managed print service usually comprises three simple and straightforward steps, once you've decided which solution works best for you and your output's needs.
First, get in touch with a friendly member of our team. We'll start your digital transformation by discerning what type of business or sector you're looking to streamline before setting to work on matching you to one of our fantastic options.
As leading printing specialists, we have long-standing relationships with some of the biggest names and manufacturers within the industry, so you always have the best technology right at your fingertips.
These include:
- HP Secure Managed Print Services
- Epson Print365
- Xerox PagePack Printers
Step one: Print audit
To select the managed print service that would fit your output, the first port of call is running a print audit. This initial assessment looks over your current print usage and carefully collates all the information we'll need to make a solid recommendation as to the right device and systems for your needs.
Step two: Installation and set-up
Once you've picked your solution, all you have to do is wait for our super-quick delivery to come and bring it right to your door or workplace. We'll give you everything you need to facilitate a smooth and seamless set-up, helping you get the most out of your device as soon as it's out of the box.
If you have any questions about running your MPS, our team of experts is just a quick phone call away.
Step three: Use your MPS for a range of projects
Then it's time to put your new and exciting managed service printer to good use!
No matter what you're looking to produce in your output tray, your overall production will be monitored by an automated, cloud-based system that ensures that everything is running exactly as it should be - at all times. Across all of our MPS products, this management software can produce incredible reports, so you can see exactly how much toner is being used and when it is set to automatically order a replenishment.
On the rare occasion that your device malfunctions, its intuitive software can help our team of engineers get to the heart of the problem much quicker, saving you diagnostic time in the long run.
If we can't get the issue sorted remotely, one of our capable technicians will be over the very next day to ensure your printer is back up and running in no time.
Managed Print Services Benefits
Although there are many perks to using a managed printer service (MPS) as part of your daily operations, the main draw is their customisable abilities and the control it gives its users. These services are especially good at aiding productivity, cutting down running costs, and even improving your overall energy output.
Whether you are looking for adaptive workplace solutions or a reliable way to keep track of a large fleet of printers, a good MPS will handle all your requirements in one easy package.
This includes hardware, maintenance, consumable replenishment such as toner cartridges, and repairs, which are handled directly by the system.
Costs can be tailored to your usage thanks to a per-page basis, which means it's simple for you to manage how much budget is spent on printing and take action when you spot unnecessary or accidental jobs.
Reduce printing costs
If you’re looking to reduce departmental printing costs within your organisation, managed print services can be a fantastic asset to utilise.
With a managed print arrangement, you can select the preferences for each user’s account within your network, allowing you to limit their printing options to reduce costs where possible.
A great example of this is within schools, where different departments may operate on different budgets based on their printing needs.
In this example, you could choose to limit your mathematics department to only being able to print in mono, which requires less ink or toner to produce and lowers the average print price.
In this scenario, you’d still be able to offer departments that require colour printing, such as the art department, to print in vibrant colour, meeting their needs whilst keeping a closer eye on spending.
Where are managed print services most suited?
A good printer can go a long way.
Although managed print services are most commonly used in areas that rely on constant production, such as large-scale businesses, there are a number of other entities that can take advantage.
SMEs
If you are a small or medium-sized business, you'll no doubt be aware of how much you rely on your printer.
According to statistics gleaned from the UK Government, SMEs account for a whopping 99.9% of the country's business population. That works out at roughly 5.6 million businesses, who all require smart and money-saving options for their printing.
As such, an MPS can take the strain out of accounting for the use of paper and ink for large loads. This is because it can give you key insights into what your printer is actually used for, letting you streamline your print jobs while still maintaining optimal output at all times.
With easy-to-access reports and automatic toner replenishment, having one of these in any small or medium office can help you save more than a pretty penny - allowing you to reinvest this cash back into your business.
Education
Teachers and staff within an educational environment will be all too familiar with their class printers. Whether you're producing over 30 hand-outs for your class, creating colourful classroom displays, or scanning work for marking, we know that you rely on this technological mainstay.
From large campuses catering to thousands of students and lecturing talent to small and compact nurseries and primary schools, an MPS can make light work of your printing needs.
Utilising managed print services can fit into any budget or existing strategy, especially when used alongside multifunction printers.
This way, you can keep an eye on your device's output by department, helping you determine usage and direct the most efficient print jobs to your fleet.
With easy-to-use portals and log-ins, anyone can report issues, order supplies, or monitor output, saving you plenty of time, money, and much-needed energy.
Our MPS also comes with a pull-print capability, which limits use for those without a swipe card or access code - giving you peace of mind when it comes to who is using these vital resources in your educational environment.
Corporate businesses and enterprises
When your business needs a reliable print output with a built-in defence against security breaches, a managed print solution could be the perfect fit.
For large-scale corporations, an MPS can improve production and flow throughout the office, helping you make choices that improve overall capital expenditure thanks to predictable printing costs.
As well as shaving off precious time and money that can be better spent in other areas of the business, an MPS can offer unbeatable protection against prying eyes, thanks to its initiative document security capabilities.
You'll be safe in the knowledge that any details such as sensitive client data and spend reports are dealt with, as well as automatic toner ordering and restricted access rules that can stop accidental print jobs in their tracks.
Graphic artists and designers
Want accurate colour output and unbeatable document reproduction without paying a fortune? An MSP is an excellent investment for those working within the graphic design industry.
Thanks to pull printing capability, artists working from anywhere can simply collect their documents from any printer on the managed cloud network, helping you take your projects on the go with ease.
We can also help you choose printers with fantastic colour capabilities, so wherever you find yourself, your pieces will be produced with unmatched quality - straight from your tablet, laptop, or even desktop.
With user authentication any projects have to be kept under wraps are hidden away from prying eyes, thanks to security that allows documents set for print to only be seen by the right people.
