Find the Right Photocopier for Your Business
Whether you’re new to the copying or looking for a replacement model, the world of photocopiers can seem overwhelming.
Discover how photocopiers can benefit a wide range of establishments including businesses, schools, government offices and healthcare providers alike. We’ll explore the advantages of desktop and A3 copiers and how to find the perfect photocopier machine for your needs.
Abilities of Modern Photocopiers
Modern photocopiers are equipped with a range of features in addition to basic copying functionality. Here are just a few examples of the advanced capabilities included in modern photo copy machines.
Photocopier Connectivity
Many photocopy machines offer wireless copying capabilities with connectivity features such as Wi-Fi and Wi-Fi Direct compatibility as standard.
Many models also offer AirPrint and Mopria Alliance compatibility as standard for effortless copying from Apple and Android mobile devices.
Photocopier Document Management
Modern photocopiers also offer a range of document management features such as optical character recognition (OCR) for easy conversion of scanned documents into editable formats, ideal for high-volume document digitisation for applications in a variety of industries such as the legal field. Many models also offer the ability to directly scan to email, network folders and cloud platforms for seamless workflow integration. Features such as barcode and QR code recognition also allows for easy cataloguing of documents.
Photocopier Security
Many photocopiers also incorporate a range of cutting-edge security features designed to protect against malicious threats and to keep your sensitive data safe. For example, secure print release allows copied documents to only be released after users have authenticated themselves with a PIN, card swipe or other method which helps to prevent unauthorised access to sensitive information.
How a Photocopier Can Benefit You
Photocopiers offer a series of unique benefits for a range of use cases. Here are just some of the environments where a photocopier can boost productivity and efficiency.
Photocopiers for Businesses
Photocopiers have proven themselves an essential fixture in any dynamic business setting. Allowing users to streamline workflows thanks to high-speed copying of contracts, proposals, marketing materials, legal documents and an array of other business documents, the best photo copiers for business combine efficiency, performance and usability.
Photocopiers for the Public Sector
Another area in which photocopiers offer significant benefits is the public sector. Alongside the universal advantages of streamlining workflows and allowing for easy duplication of a range of documents, photocopiers offer a range of unique benefits for the public sector including facilitating the distribution of important information to a wide audience including public notices, educational materials and health warnings. Photocopiers also assist public sector institutions to enhance co communications, allowing for the swift creation and distribution of internal documents within government agencies including reports and research findings, promoting transparency and accountability. Photocopiers have proven themselves as an indispensable tool within the public sector and continue to boost productivity and the distribution of vital information within institutions that require high volume photocopying.
Photocopiers for Education
The education sector is another arena in which photocopiers provide multiple benefits. Enhancing learning experiences as well as allowing educational professionals to maximise the impact of each lesson, photo copiers have become an integral tool from nurseries to universities.
A photocopy machine allows education providers to easily create multiple copies of educational materials including worksheets, handouts, lesson plans, reading materials and tests for efficient distribution amongst students. Within higher education institutions such as colleges and universities, photo copiers also allow students to create their own copies of learning materials, facilitating collaboration during work on projects within a group and fostering teamwork skills.
In addition to educational resources, photocopiers for schools also support administrative tasks within educational institutions including the copying of letters to parents, attendance sheets, notices to students and more.
Photocopiers for Healthcare
Photocopiers are used across the healthcare sector and offer a range of unique benefits for this field.
Allowing healthcare professionals to streamline administrative tasks such as providing duplicates of medical records, prescriptions, lab results and other essential documents, photocopiers save valuable time within healthcare settings such as surgeries and hospitals allowing professionals to focus on patient care.
Clear and eligible photocopied documents also allow for an improved patient experience with clear and legible copies of patient information allowing for effective communication between healthcare professionals and patients. Photocopiers for healthcare also allow users to quickly duplicate medical records and patient charts, helping healthcare providers to make timely decisions and implement care promptly.
Photocopiers for Home Users
In addition to demanding business and public sector environments, photocopiers can also be a valuable addition to the home allowing users to tackle a range of productivity tasks with ease.
Allowing for easy document duplication means users can make multiple copies of important household documents including insurance policies, weekly planners and bank statements without the need for expensive third-party copying services.
A photo copy machine in the home can also assist children with homework with the ability to copy assignments and reference materials with ease.
Desktop vs. A3 Copiers
Broadly speaking photocopiers can be divided into two main categories, desktop copiers and A3 copiers. Let’s explore the main differences between these two types of photo copiers.
Desktop Copiers
A Desktop photocopy machine offers a more compact form factor when compared to their A3 counterparts making them an ideal choice for smaller work environments where space is at a premium. Offering lower initial hardware costs than A3 equivalents, desktop copiers offer an affordable and user-friendly entry point to the world of photocopying whilst sacrificing the faster print speeds and higher paper capacities associated with A3 copiers. This combination of smaller size and lower costs mean desktop photocopiers are better suited to home offices or small businesses where high volume copying tasks are less of a priority.
A3 Copiers
A3 photocopiers deliver a range of unique benefits allowing users to significantly improve workplace productivity, efficiency and the overall quality of your printed materials.
Widely used in specific industries including architecture, engineering, design and more, A3 copiers produce high impact photocopies that allow users to benefit from the larger dimensions of A3 media. Often featuring higher print speeds than A4 equivalents, A3 copiers are designed to keep pace in even the most demanding of professional environments whilst versatile paper handling abilities allow A3 copiers to handle various media sizes including A3, A4 and a range of custom sizes, negating the need for multiple devices. A3 copiers are designed to deliver high resolution photocopies for professional results that retain the detail and colour accuracy of the original document.
Despite the higher initial hardware costs of A3 copiers, these devices often benefit from lower long-term running costs thanks to longer-lasting components and the higher capacities of ink and toner cartridges. Additionally, an in-house A3 copier also eliminates reliance on expensive outsourcing costs whilst lowering project turn-around speeds for improved efficiency.
Photocopiers by Manufacturer
With a wide array of manufacturers to choose from when purchasing your next photocopier, it can be difficult to come to a decision. Here are just a few of our leading photocopier brands and their standout features.
Xerox Photocopiers
Renowned for their reliability and their cutting-edge features, Xerox photocopiers offer outstanding photocopying performance alongside impressive durability for a reliable copying experience. Smart, multi-layered security features also ensure users data is protected at all times. Xerox Connect Key technology also incorporates advanced apps and document management features to streamline workflows maximise productivity.
HP Photocopiers
HP have cemented themselves as a leading producer of photocopiers worldwide thanks to a reputation of superb build quality and cutting-edge performance. Emphasising user-friendly design features and energy efficiency, HP photocopiers are the perfect solution for business users looking to seek a balance between cost and performance.
Kyocera Photocopiers
Kyocera photocopiers offer exceptional reliability and longevity thanks to the use of durable components such as ceramic printheads that are designed to last the lifespan of the device. This dependability is matched by exceptional performance and low overall running costs for copying solutions designed to thrive in even the most demanding of work environments.
Managed Print Services for Desktop Copiers
Managed Print Services (MPS) for desktop copiers offer a comprehensive photocopying solution designed to streamline your workplaces photocopying operations whilst reducing overall costs.
With Managed Print Services for copiers available from leading manufacturers including Xerox, HP, Brother and more you can find a solution that allows your staff to focus on their core work tasks, with the peace of mind knowing your print management is under expert control.
Benefits of Managed Print Desktop Copiers
A Managed Print Service for a desktop copier is an all-inclusive subscription-based service which allows users to pay a fixed cost-per-page regardless of how many copies you make, ideal for demanding business environments.
A Managed Print Service allows users to enjoy significant cost savings with the ability reduce copying expenses by up to 70%. With no hidden costs and fixed cost per page plans available, users can benefit from predictable monthly costs.
Efficiency and productivity are also boosted thanks to features such as automatic supply replenishment and next-day onsite warranties for reduced down-time. Automated meter reads also cut down on user intervention for a seamless photocopying experience that helps to boost productivity.
Managed Print Services such as Xerox PagePack include everything you need to start copying, just add the paper! Included items include a Xerox printer, genuine Xerox consumables, access to the support centra and hardware support and maintenance with parts and labour included.
Purchasing Your Next Photocopier with Printerland.co.uk
Whether you’re browsing for a new desktop or A3 copier from one of several leading brands, purchasing with Printerland offers a host of unique benefits.
Our Price Match Promise guarantees you receive the most competitive pricing on our range of photo copy machines and with Free Next Business Day Delivery within mainland UK you can be up and running in no time. With over 30+ printer experts, our dedicated team is always on hand to discuss your specific needs and help find the perfect photo copy machine for you.
With over 30 years of experience selling photocopiers into the UK market and a dedicated A3 and managed print team, you can rest assured our team is equipped with the most up-to-date knowledge and are ready to answer any questions you may have, so don’t hesitate to call our sales team on 0800 840 1992 today.
Now that we’ve explored the benefits of photocopiers for your home or business take the time to explore our wide range of photo copiers from leading manufacturers including Xerox, Kyocera, HP and more. Our entire range is available for instant purchase online or if you require further assistance why not contact our team of printer experts who are on hand to deliver bespoke professional advice to help find you the perfect photocopier machine for your specific needs.
