What is Managed Print?
Last Updated on October 15, 2024 by Christian Ralph
Calculating your printing costs can be a daunting task with many variables to consider.
With factors including print volume, page coverage, ratio of colour to mono and types of documents printed to name a few, prices can quickly spiral out of control.
With printing costs accounting for up to 6% of businesses annual revenue, the importance of controlling print costs is more relevant than ever.
Managed Print Services can benefit all industry sectors, with solutions catered to education, healthcare, manufacturing and more.
Offering tailored options for all users and budget types, Managed Print Services provide users a simple and predictable printing solution designed to keep printing costs under control.
What are the Benefits of Managed Print Services?
Reduce Printing Costs
The primary benefit of a Managed Print Service (MPS) is the ability to control printing costs. With MPS, users can consolidate their printing costs into a single, predictable payment with no hidden fees.
Delivering fixed cost per page and comprehensive warranty and support, users can find a Managed Print Service to suit their budget without compromising.
With MPS options helping to reduce printing and copy costs by up to 70%, Managed Print Services can be a key factor in boosting profitability.
Reductions in printing costs aren’t just limited to a fixed cost per page, Managed Print Services also deliver a host of options to help keep costs down.
With features including the ability to charge departments or even individuals for their printing, users can be made completely accountable for their usage.
Users can reduce waste and boost efficiency thanks to smart features including the option to print only when the document creator arrives at the printer, cutting down on wasted paper and lost documents.
Costs can be reduced even further thanks to options to limit users to certain print parameters including mono only, mandatory double-sided printing and more.
Boost Security
With cyber-attacks becoming increasingly sophisticated, print security has become a critical component of online security.
Managed Print Services address cyber-attack concerns with cutting edge security software which automatically identify and adapt to risks and keep your data safe.
Sensitive documents are kept safe thanks to smart security features such as password protection and the ability to print documents only when the creator is ready to collect them.
Printing Tailored to Your Needs
Managed Print Services ensure users gain complete control over their printing with advanced monitoring solutions. Monitoring features allow for flexibility with an unprecedented level of control.
Organisations can monitor printing at a user level with the ability to restrict or grant access to print features at on an individual basis helping to keep efficiency high and costs low.
Scalability options also allow your Managed Print Service to adapt to your needs as your business grows.
Support When You Need It
Printer downtime is a considerable threat to overall productivity with precious resources potentially being diverted to keep your printer functioning. Managed Print Services take the hassle out of workplace printing with features such as automated meter reads and automatic supply replenishment ensuring maximum efficiency.
24/7 online support is available from trained professionals providing instant assistance with installation, troubleshooting and maintenance.
Recommended Managed Print Services
Xerox Pagepack
What is Xerox PagePack?
Available to all customers from single users to large companies Xerox Page Pack provides a best in class Managed Print Service.
Xerox Page Pack is available to all customers, from single users to large companies, allowing users to pay a fixed cost-per-page regardless of how much they print.
How Can Xerox PagePack Benefit Me?
- Reduce printing and copy costs by up to 70%.
- Automatic Supply replenishment.
- Fixed cost per page regardless of what is printed.
- Reduce waste and storage space by ordering only the supplies you need.
- No hidden costs. Only pay for the pages you print.
- Next day onsite lifetime warranty.
- Enjoy real-time visibility of networked Xerox devices thanks to Free Remote Services.
- Includes all your genuine Xerox consumables delivered to your door.
- Automated meter reads cut down on user intervention and helps boost productivity.
Reduce downtime thanks to included on-site support and maintenance.
24/7 online support or speak to an experienced support team.
Xerox Engineer support includes all spare parts and labour costs.
What Does Xerox PagePack Include?
Xerox Page Pack includes everything you need to start printing, just add paper!
The Xerox Page Pack contract includes;
- Xerox Printer
- Genuine Xerox consumables (excludes print media)
- All spare parts and labour
- On-site hardware support and maintenance
- Access to the Welcome and Support Centre
HP Managed Print Flex
HP Managed Print Flex delivers a flexible, scalable, and highly customisable Managed Print Solution.
Offering features such as proactive auto supplies replenishment and smart pricing which ensures the lowest costs, all printing needs are catered for in one manageable monthly payment.
How Can HP Managed Print Flex Benefit Me?
Hassle Free Printing
- Smart pricing which automatically adjusts to ensure the lowest prices each month
- Proactive supply replenishment with ink and toner delivered before you run out
- Next working day onsite support
- Highly customisable to your specific needs
Ultimate Flexibility
- Flexibility with short-term one-year commitment
- HP Managed Print Flex scales with your business with the ability to add new printers at any time
HP Wolf Security
Keep your data protected from malicious attacks with HP Wolf Pro Security designed specifically for HP OfficeJet Pro and HP LaserJet Pro Printers.
Bespoke security features include;
- Automatic firmware updates providing up to date protection against constantly evolving security threats.
- Secure Boot with Firmware Validation secures your HP printer by validating the firmware as genuine HP code on start-up. If validation fails, the printer is rebooted to a secure recovery state.
- A unique pre-set password prevents threats from accessing the printer via an easy to guess default password.
- Genuine HP cartridges feature sophisticated security features including tamper-resistant chips, packaging, and firmware.
- Write protected memory denies attacks from planting malicious code whilst the printer is operating.
What Does HP Managed Print Flex Include?
The monthly fee includes;
- Lifetime On-Site Warranty
- Proactive automatic delivery of ink and toner ensuring you never run out
- Next day on-site service
Learn more about HP Managed Print Flex
Brother PrintSmart
Brother PrintSmart Essential
Brother PrintSmart Essential allows users to access a fixed cost per page or flat monthly service with a host of additional benefits.
How Can Brother PrintSmart Essential Benefit Me?
Brother PrintSmart Essential is a simple printing service designed for small businesses with up to 3 Brother printers.
Perfectly suited to smaller businesses, Brother PrintSmart Essential allows users to access a fixed cost per page or flat monthly service with a host of additional benefits.
How Can Brother PrintSmart Essential Benefit Me?
Brother PrintSmart Essential offers the following;
- Plans to suit all levels of printing, available with a flat monthly fee or fixed cost per page
- Remote printer set-up
- Automated supplies ordering and delivery
- No contract- cancel your plan any time with 3 months’ notice
- Supplies collection and recycling service
- Breakdown service with 4-hour response time and first-class customer support
- Simple portal allows users to manage, monitor and control usage with ease
Brother PrintSmart Professional
The next level in the PrintSmart range, Brother PrintSmart Professional offers all the features of Brother PrintSmart Essential with additional benefits designed specifically for small to medium businesses.
In addition to PrintSmart Essential features, PrintSmart Professional includes;
- Remote or onsite training
- Choice of service packs and contactless set-up
- Choice of leased printers
- Optional print and document management solutions
Brother Managed Print Service
Brother Managed Print Service is tailored to suit the needs of enterprise businesses or multi-site organisations.
In addition to all of the PrintSmart Professional features, additional services include;
- Dedicated account manager
- Option of cloud based or on-premises technology
- Additional services including installation and breakdown cover
- In-depth assessment of user requirements with ongoing optimisation and management of service.
