How to Print Labels | Printerland

Last Updated on May 13, 2020 by Christian Ralph

Organisation is key in busy workplaces and having the in-house capability to print your own labels can have great effects on your ability to stay at the top of your game. It’s not just offices that can benefit organisationally from a label printer, however, warehouses and online retail companies can also see productivity increases by using a laser printer, like the Xerox Versalink C400N, to print labels and work alongside shipping and stock technology. If you print a lot of labels per day, you could also consider purchasing a specialist label printer.

Getting a laser printer for labels is just the first step in achieving these organisational benefits but learning how to use your printer properly will allow you to truly benefit from its features. If you have recently bought a new label printer, this blog will help you to realise how to print labels and unlock your printer’s potential – making printing labels a stress-free experience.

Buy label paper

In order to print sticky labels that are suitable for business purposes, you’ll need to buy special label paper. Consider what size you need the labels to be, and how many you will need.

A4 sheets of label paper are readily available and can contain anything between 1 and 65 labels of varying sizes. Choose whether you prefer rounded corners or square corners and be sure to print them one sheet at a time in order to prevent mistakes and paper wastage.

Use a label template

There are many ways that you can print labels from your computer through your office or label printer. Label templates are widely available, and Microsoft provides templates that can be chosen depending on the size and layout of your label sheet. These templates allow you to add the company logo to any labels, making them ideal for letterheads, address labels and even retail labels.

Alternatively, create a table or grid on a Word document and ensure it correlates to the size of your labels by printing out a test sheet. In later versions of Word (2016) you can access a ‘Labels’ feature under the ‘Mailings’ tab.

Printing labels correctly

It’s important to be sure to load the paper into the printing tray in the correct way. Before loading the label paper into the printer, run a test on a normal sheet by marking one side of the paper before loading it in to the tray. From this, you will be able to work out which way to load the label paper, thereby saving money on ink in the case of mistakes.

As label paper has a different thickness to normal printer paper, it also has the potential to cause paper jams when multiple sheets are loaded at a time. To prevent this, load one sheet of paper at a time to have greater control over the printing.