Is A Multifunction Printer Is Right For You?

Last Updated on June 15, 2020 by Christian Ralph

When it comes to technology, our offices can seem overrun by scanners, printers, computers and fax machines. Not only will this increase the clutter in your office but running all those machines can put a dent in your energy bills.

If you’re looking to streamline your devices, here is how you can find out if a multifunction printer (MFP) is for you and which model will suit you best:

What is a multifunction printer?

In general terms, multifunction printers provide users with up to four benefits in one machine – printing, faxing, scanning and copying. This type of printer can be the perfect choice for businesses that have a large output of printing, but some models are designed to handler smaller volumes too.

Purchasing an MFP means that you will be able to free up more space in the office, your utility bills will be reduced, and the amount of consumables you use will decrease. But which features should you be looking for?

Power

If you’re the owner of a large business, and have daily printing requirements, you’re going to want a machine which can power through all the documents you need.

When choosing your next model, make sure to check all the features it offers. For example, some MFPs will put more focus on one of the features, such as giving the printer greater speed than on the fax element.

Make sure that you consider which feature is most important to you. For example, the Lexmark CX727de offers printing speeds of up to 47 pages per minute but can also scan up to 55 images per minute and offers a 1.2GHz quad-core processor, making it the perfect choice for busy companies.

Security

Since the GDPR announcement, businesses have been putting more focus on in-house security. If you’ve decided that an MFP is the right model for you, this means that one machine will now be handling all of your documents and information. For this reason, it’s crucial that you properly protect anything sensitive or confidential.

Consider a multifunction printer with advanced security features such as confidential printing, which requires the user to enter a passcode to start the printing process. This Lexmark printer offers users extensive network security features and built-in protocols as standard so you can ensure your clients’ information is safe.

Cost-effectiveness

As with every business purchase, it’s important to weigh up the initial cost, and the total cost of ownership of your new model.

When it comes to multifunction printers, you can incur a slightly larger purchase price than when just buying a printer or a fax machine. So, for this reason, you should do your research into the total cost of ownership, including the price of consumables.

Lexmark consumables offer users a high yield and excellent quality, which means that you’ll benefit from more time between each purchase. If you buy Lexmark toner cartridges, you’ll be getting a professional and reliable service you can depend on.

Now you know whether an MFP is the right choice for your business. If you’ve decided to purchase, but don’t know which make or model to go for, speak to one of our printer experts, who will be happy to help.