How Can Wireless Printing Increase Productivity?

Last Updated on June 16, 2020 by Christian Ralph

A wireless printer enables your business to print digital files from your printer that have been sent from your PC or mobile phone without physically connecting the two devices.

This type of printing provides both small and large businesses with many benefits, including enhanced productivity – a huge factor that can increase the output, capacity and quality of work being produced by your staff.

We’ve shared exactly how wireless printing can increase the productivity of your business, and ensure that your office is making the most out of the valuable business hours available.

How Does Wireless Printing Work?

A wireless printer works by connecting a wireless router to both devices. This router acts as an access point for both your printer and PC, and allows you to send digital files from your device without manually connecting through a cable.

If your printer is AirPrint or Google Cloud Print compatible, or has a manufacturer mobile app, you also have the option to print directly from your mobile phone.

How Wireless Printing Can Benefit the Workplace

Having this type of printer available in your office is extremely beneficial to your business and can provide the workplace with the following:

Increased Time Efficiency

One of the most valuable benefits that a wireless printer can provide is that it can save you time when it comes to your printing schedule.

Wi-Fi printers don’t require a print queue to be configured, which means that the set-up process isn’t complicated or time consuming. This feature also saves time when staff are sending items to the printer as they don’t have to wait for other items that have already been scheduled to print before their own.

This saved time can be better placed elsewhere doing more important tasks; such as replying to emails and attending meetings.

Ability to Share with Multiple Users

Unlike a network-connected printer, wireless machines offer the advantage of allowing multiple users to connect to the device. Not only does this permit more members of staff to use the same machine, but it also eliminates the need to have multiple machines in one single office and can help to save money on running costs.

This can help to improve productivity as it decreases the likelihood of a printer affecting your time if it incurs an error. The single printer will only require maintenance every few months, so that your time and money can be better spent elsewhere.

Situated Anywhere in the Office

Because a wireless printer doesn’t have to be located next to any static PCs or computers, it offers flexibility in the way that it can be situated at any place in the office. It also doesn’t require the need to be connected to a network access point.

This feature of a wireless printer can enhance productivity as staff can print documents from the machine closest to them. You also have the additional benefit of not needing to plan your office around the equipment, and employees can choose to work where they feel the most productive.

Many Different Uses

A wireless printing device doesn’t have to do exactly what it suggests. In fact, there are wireless multifunction printers available which can combine the functions of a printer, scanner, copier and fax machine in one single unit.

Along with freeing up space in your office, this allows your business to run more productively as you’re reducing the amount of time spent using multiple machines. The single device will handle all four of these operations, giving you extra time to focus on more important tasks.

Printing Security with Wireless Printing

Because wireless printers are used through digital routers and networks, it’s not uncommon for business owners to be concerned about their security and privacy of the sensitive files being printed. However, there are certain steps that you can take to protect your device and printer security, as listed here.

Finding the best wireless printer is guaranteed to improve the efficiency and productivity levels in your office. Get in touch with the team today and let us help you find one for your business’ needs.