Ensure Your Print Processes Meet GDPR Compliance
Last Updated on June 15, 2020 by Christian Ralph
In recent times the General Data Protection Regulation or GDPR compliance has been something which has caused quite a stir, whether this be through data breaches or waves of compliance emails.
This can lead to those who work in business to wonder whether their processes are GDPR compliant.
To become GDPR compliant you’ll need to update your privacy notice – or create one if you don’t have a policy already.
Businesses must comply with the new regulations and clearly demonstrate how their processes apply and how they plan to protect personal data, both externally and internally.
You’re unlikely to forget to ensure that your compliance with data protection laws extends all the way to your web security. However, one place you may forget to update is your printer output tray.
To ensure that this isn’t the case, and your printer security is as up to date as possible, read on for some tips.
Common problems with print security:
Encryption issues
These are often caused through human error.
Many companies may be simply unaware that personal data is often transferred unencrypted via the network when printing. It’s also stored unencrypted on servers, or even on the printer’s hard drive which if compromised, can begin to cause huge issues.
Malicious printing can be stopped thanks to printer security features which only allow print jobs if the user is authorised.
Printer hacks
When your printer is ‘online’ it is at its most vulnerable.
Without the right security in place, scheming hackers can use your printer’s consumables, costing your business a potential fortune in printing costs. One of the best ways to avoid this is to buy your device from a trusted manufacturer and regularly perform all updates that are rolled out.
Some of the top manufacturers, such as Xerox and HP, are heavily pushing their respective security aspects and constantly improving their software and machines to stay on top of new security breaches.
HP printers
HP have produced devices with incredibly advanced security features, such as the HP colour laser printer model M477dw which can not only detect a hack, but also protect themselves against it.
If a hacker does manage to breach your device and do any damage, the printer will then be able to self-heal in seconds and even notifies users of a security breach.
HP’s latest advert features Breaking Bad’s Jonathan Banks, discussing HP managed print services and how the brand has put together a plan to keep the network safe.
Xerox printers
Xerox printers offer a brilliant Secure Print feature.
This option allows you print to the workgroup printer without the fear of your important, confidential documents being left in the output tray for open viewing.
Secure Print also allows you to time the release of your documents perfectly by using your own personal passcode, doing even more to keep data out of the wrong hands.
As you can see, there are certain steps that you can take to keep your data safe and out of the wrong hands.
If you are still unsure of which devices can lower the chances of your business falling victim to a security breach, then do not hesitate to contact our team of professionals today, we are always more than happy to help.
